Knowledge Management and Transfer for Microenergy Systems – Crossing Borders Worldwide

Knowledge Management and Transfer for Microenergy Systems - Crossing Borders Worldwide

General Information and Introduction

This is the documentation of a session block at the Micro Perspectives for Decentralized Energy Supply 2013, International Conference, Feb. 27 - Mar. 1, 2013

In cooperation with:

Energypedia

Session facilitator:

Jonas van der Straeten, Postgraduate Program Microenergy Systems

Introduction

During the management and transfer of knowledge between diverse groups, such as academics and practicitioners, the North and South, enterprises and investors, companies and clients, and even between diverse academic disciplines, one must find a means to understanding. <o:p></o:p>

Multi-stakeholder interaction requires bridging communication borders with diverse methods and tools that either translate or determine common languages, and eventually turn theory into practice.

Challenges

Like many other processes, knowledge management and transfer is plagued with a myriad of challenges. The most basic that will be touched on in this workshop include the lack of incentives, even knowledge and communication that are foundational to communication capacities. Other challenges ranges from competition for, and confidentiality of information shared. Lastly, there is always the challenge in discerning what information is most pertinent to whom. <o:p></o:p>

Strategies

In developing communication channels and tools, is the need for strategies. Understanding what and where the right forums are for knowledge management transfer can help agents differentiate between explicit and implicit knowledge. Strategies may also help motivate practitioners and academics to contribute to knowledge sharing.<o:p></o:p>

Session 1 - Debajit Palit, The Energy & Resources Institute, New Delhi, India

Two multi-stakeholder projects are most relevant to this session. They demonstrate micro energy systems that are closer linked to communities at a local level.

Offgrid Access System in South Asia (OASYS)

OASYS introduced business models for decentralized off-grid electricity generation in developing countries. OASYS started in 2009, with the motivation of researching technical aspects and general cost-effectiveness. The research firstly discovered to main knowledge gaps:

a.Lack of knowledge regarding Business Models and institutional arrangements for delivery

b.Limited or lack of experience in project scale-up and project sustainability

Research Questions

As a result, two questions arose to explore criteria relevant to the aforementioned knowledge gaps:

1) Are there cost-effective and reliable off-grid electricity supply solutions that can meet the present & future needs, are socially acceptable, institutionally viable and environmentally desirable?’

2) Do these local solutions have the scaling-up and replication potentials and can these solutions be brought to the mainstream for wider electricity access in the developing world?”

Geographical Scope & Analysis Dimensions

To help guide and direct the research, the geographical area of South Asia was decided as the region to apply a multi-dimensional analysis strategy. Since roughly half of all people without access to electricity are found in South Asia, in addition to the region housing some of the best examples of decentralized energy, it was determined as the most suitable geographical scope of the project. Elements in the multi-dimensional analysis include four angles of focus: techno-economic analysis, governance mechanisms, socio-political dimension, as well as environmental aspects. Also, four cross-cutting themes were defined through the research: capacity building, cross-referencing, cross-learning, dissemination for policy translation.

Research Team & Partners

The research team included partners from the United Kingdom as well as India:

•University of Dundee/De Montfort University

•School of Environment & Development, Manchester University

•Edinburgh Napier University

•The Energy and Resources Institute

•TERI University

•UK Research Council

•DFID

Research Objectives

The objective of the research and its activities was to transfer successful examples to new places. In addition to the comparative study of grid versus off-grid electrification processes as well as South Asian versus international regional, the research also tried to review existing projects and programs through literature reviews of roughly 100 research papers. The process was time consuming and difficult, but necessary to establish good base knowledge. A technologically independent framework was also developed as part of the research, as context resources determined the existence and feasibility to implement technology. Throughout the process, the cooperation between practitioners as well as academics was also emphasized.

The Solar Transitions Project

The Solar Transitions Project was also introduced as part of the session. The project was led by the University of Oslo and funded by the Research Council of Norway, but included nine other global participants.

Human Diversity as a Success Factor

A successful aspect of this project was the “human diversity” as represented by the presence of researchers and practitioners, social scientists and technology implementers in a wide range of disciplines; from countries including India, Kenya, Austria, Norway and the USA.

Sub-Factors

Four sub-categorial factors investigated in this project included 1) practical details and social organization of village scale power supply, 2) socio-economic impacts and people’s interests and demands, 3) implementation and management strategies, and lastly 4) relevant support mechanisms and barriers at state and national levels. The last two preceding factors were found to me most important in researching how mini grids actually work, and how to effectively transfer a the successful concept of the mini grid from India to Kenya. Mini grids were specifically chosen as capital investments for implementation have already been completed. Additional research objectives included contributions to the improvement of solar systems currently on market, and a socio-technical assessment to determine how to implement the most appropriate micro energy system in Kenyan markets.

Knowledge management findings form the project were how to learn new systems, and then effectively adapt the system to new locations selected according to criterion that did not prioritize technology.

Session 2 - Energising Development (EnDev), Challenges of Knowledge Management, Gunnar Wegner, GIZ

This second presentation introduces an impact oriented initiative that includes partners from the Netherlands, Germany, Norway, Australia, the United Kingdom and Switzerland. Since 2005, 18 beneficiary countries include 18 countries in Africa, Latin America, and Asia have received funds in annual funding competitions. The project also includes a monitoring system to track the mid- to long-term success of implemented projects.

Successes and Barriers to Knowledge Management & Transfer

‘Wait, I have it somewhere in my mailbox’

Three important aspects constitute successful knowledge management and transfer within this initiative. The first of which focuses on connections and networks that have had previous successes. These connections and networks quite often lie close to home ‘somewhere in my mailbox’ and should be passed on or shared. The challenge specific to this aspect is the inbox pile-up that helps us to forget the connections as well as who and how we should share them.

‘The lightening-struck inverter’

The second aspect illustrates the value in communicating all information. A case example based on the decision of field technicians in Senegal who chose not to communicate how a mini grid inverter was struck by lightening and as a result was out of commission for two weeks. Since the technicians did not consider the information pertinent, and were also not excited to deliver the bad news, they decided it was better to delay transferring informationThe result was a directive and communication workshops that focused on discussing both good and bad information with the aim to increase efficiency and effectiveness in delivering results.

‘EnDev’s next super failure’

In this last example from Peru, the ineffective implementation of solar panels in overgrown fields served as the information that was not managed or transfer. Again, a refocusing on a positive setting to discuss all aspects of projects including worst mistakes was made to provide incentives for a team to talk through problems as oppose to punishment. There is also additional emphasis on the shared benefits gained by the entire organization in discussing and problem solving internal failures.

Challenges

For the GIZ, knowledge is the product and service provided and not material object as with a manufacturing firm. This includes the management and transfer of knowledge regarding what is and is not successful in the field. Accompanying this is the storage and sharing of knowledge collected. Up until recently, this was a major challenge as the expertise would often be out in the field or occupied and unavailable. However, with a new information management system that uses a wiki, access to documenting knowledge, reviewing, editing, and sharing is now available to anyone. Not only is there an opportunity for comprehensive collection and storage of information, the collaborative process allows for planning, and also management of info through areas that are restricted or open to public access. The challenge is incorporating the information management system into daily routines, and also facilitating the use of the tool for users who are not adept with technology.

Session 3 - Benjamin Renbenich, Connecting Knowldege for a Sustainable Future, Energypedia

The last presentation formally introduces the wiki tool discussed in the previous presentation. Energypedia is a means of connecting knowledge with technology, and is developed within a mother wiki. It is public and available on the web, and houses information regarding energy and energy efficiency. As a wiki, it is formatted like a website, but does not require users to have a knowledge of IT language.

As a project that grew out of EnDev in 2007, Energypedia is accessed by users in Europe, Africa, and Asia. The site is available at www.energypedia.info. Recently in 2012, the project ownership and management has transitioned to a new NGO.

Visions & Missions

The project envisions a world of free knowledge exchange and mutual learning on renewable energy and access to sustainable energy for all. The vision also strives to become a living platform offering relevant information and user-friendly knowledge sharing tools.

As discussed earlier, the Energypedia is an interactive wiki too that allows for direct user interaction. While the tool cannot solve problems, it is useful as a knowledge sharing tool that may encourage the exchange for developing, improving or creating innovative solutions. The strengths of the tool go beyond collecting and storing information, and also dynamicly link relevant people, discussions, and themes. Virtual knowledge communities are created as a result, and provide experts and audiences to relevant topics and challenges. Since the authors are also the audiences to the topics, feedback and quality monitoring is supposedly self fulfilling in the long-term as participants will be motivated by the benefits of sharing and feedback to voluntarily continue contributions.

Challenges & Opportunities

The project faces challenges in creating the right context and audience currently, which is key for a successful wiki. The success of the wiki highly depends on a strong audience with shared interests. Consequently the organization is considering an evaluation system. In the current early stages of the project, the organizers are working hard on developing and ensuring standards, and are actively “wiki gardening.” On the side, the organization is also developing itself as a fundraising and consultancy firm, which will help finance itself in the future.

The organization is consistently working on measuring success and impacts by questioning usership, and what the information provided affects.

The opportunities provided to this organization and project are many and varied at the moment. Accessibility is a key strength that allow for transparent, efficient, cross-border, and interdisciplinary information exchange. The ultimate success of the project will depend on the appropriate cultural, technological, and organizational conditions, in addition to attitudinal changes regarding information and technology. Currently, there are 12 to 15 other similar wikis worldwide, including an initiative at the University of Berkeley in California. What sets Energypedia apart from the others is that there are more social interactive features offered. In the long-term, managers of Energypedia foresee merging tendencies for the different wikis. There is, however, no foresight to linkages with other social media tools such Facebook.

Session 4 - Discussion

As a result of the presentation, participants with comments and questions interacted with presenters and the facilitator. The following are some notes of the discussion that ensued, not included in the preceding summaries of the presentation.

Tools such as Energypedia will fill knowledge gaps. Even organizations such as TERI have similar sites that store information. Presenters predict future challenges in the merging of the different wikis, and the long-term maintenance of quality knowledge stored on the sites. Additionally, some current challenges may still resonate in the futures such as the attitude towards sharing knowledge. Particularly among private firms or project where there is a lot of investment into preparing and developing the knowledge and information, there is limited desire to make publicly what has been discovered. Some private companies may agree to sharing information with individual agreements as is already done so with GIZ. On the contrary, some private firms may share information, and also take advantage of the public site to advertise and promote. Energypedia will restrict itself to sharing of information and no pure advertisements.

There are also pressures to publish in the academic community. Some presenters viewed this as an aspect requiring change. Other opinions shared illustrated the wiki as a new portal and publishing opportunity most attractive to students. In general, there was an agreement that wikis require more integration in not only the private sector but also the academic sector. Additionally, there is interest as well a bit work on making the wiki accessible in other languages other than English, including French and Spanish.