Events Coordination and Management
Events Coordination and Management
- France
Working as part of the Communications and Community team and in collaboration with the Knowledge and Data team, the successful candidate would be responsible for planning, managing, and coordinating the events that REN21 participates in and organises. The contract duration is 12 months, with the possibility of extensions.
MAIN RESPONSIBILITIES In coordination with the various teams within the REN21 Secretariat, the Event coordinator will lead on:
- Strategic Management of events, including:
o Strategically identifying opportunities in and outside of the energy sector for REN21 and its members to be involved; o Strategically analysing REN21’s event activities to ensure resources are being utilised effectively and efficiently to achieve the strategic goals of the organisation;
- Strategic Outreach and Communication with partners and other stakeholders, including:
o Conceptualising and developing written and oral proposals/concept notes for REN21’s events; o Coordinating with external organisations and individuals in relation to all event processes, including organising content; coordinating with guests and any other related activity;
- Coordination of events and REN21 activities, including:
o Managing technical elements of hosting events online and be able to support participants who have technical difficulties; o Pre-empting any issues and taking initiative to ensure events run smoothly; o Liaising with the communication team to promote and support promotion efforts, including extracting content, quotes for further communication (blogs, quotes, inteviews, etc.); o Tracking speaking engagements from team members and supporting the Executive Director with her speaking engagements; o Support the wider team on tasks that are required.
APPLICANT PROFILE
The ideal associate is a reliable team player who can perform regular duties but is also enterprising and a creative self-starter who can offer up new ideas or content. We therefore require:
- 1-3 years’ experience in event planning, management and coordination;
- High level of strategic thinking, personal initiative and innovation. Ability to anticipate needs and develop creative solutions quickly;
- Creativity, curiosity and the courage to present new ideas;
- Proficient in Microsoft Office, online event platforms (eg. Zoom, Remo, StreamYard); and
marketing platforms (eg. Mailchimp);
- Strong organizational skills with outstanding attention to detail;
- Self-starter: ability to independently meet deadlines and handle multiple time-sensitive tasks and competing priorities;
- Ability to thrive in a collaborative environment and work with research and outreach teams;
- Excellent communication (written & oral) and interpersonal skills.
In addition, we require:
- An academic background in energy/environment, social science, political science,
sustainability, communication or similar (Bachelor’s Degree/ “Bac+3” minimum);
- Excellent written and spoken English; other languages are a valuable asset;
- An interest in shaping engaging events in a highly digital world;
- An interest in renewable energy, energy efficiency, energy access, general energy issues,
sustainable development, or environmental and social challenges; and
- The legal right to work in France, and the ability to undertake travel if required.
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