Finance and Administration Officer
Finance and Administration Officer
- Kenya
MAIN DUTIES AND RESPONSIBILITIES Finance and Administrative Duties • Ensure up-to-date accurate financial records for all Kenya projects and the overall Kenya programme including financial transactions on QuickBooks and MS Excel spreadsheets. • Prepare RW Kenya monthly financial reporting pack for Renewable World UK • Manage Payroll for RW Kenya staff every month including all KRA and pension submissions. (Anticipate up to 4 staff). Ensure in-country compliance with the Kenya Employment Act. • Lead on supporting auditors and organizing required documentation for annual statutory audits. • Update project financial scopes of work monthly ensuring project teams have up-to-date financial information. • Lead on the setting up of a KES RW bank account. • Monthly reconciliation of RW bank account as well as petty cash in QuickBooks • Set up Purchase Order, Invoice, Payment Authorization (PO/INV/PA) for fund requests on timely basis and track the fund balance. • Ensure timely supplier payments and partner fund release. • Checking of arithmetical accuracy of bills of suppliers, staff advance settlements and partner expenses. • Advise on VAT and withholding tax on supplier payments and manage payments to KRA. Ensure in country tax laws are complied with. • Support on financial and governance due diligence of Project implementing partners. • Review partner financial report and conduct sample expenses verification for all the projects • Verify all travel authorisation and expenses requests prior to submitting for approval. • Ensure all RW Kenya operations are aligned and are compliant with RW’s financial policies. • Logistics management to conduct any event (hotel, travel, and other required) as required. • Maintain an asset/inventory record. • When necessary, liaise with in-country regulatory body for seeking approval of programs, budget and ensuring its reporting responsibilities. • Maintain and update the personnel file of all RW Kenya staff and ensure all the essential and required documents are therein. • Support to the RW Kenya team and its project implementing partners in the procurement process while procuring the items/equipment including RETs equipment and ensure the RW procurement provisions are complied with. QUALIFICATION, EXPERIENCE AND ATTRIBUTES • Fully Qualified accountant (e.g. one of: ACA, CIMA, CPA, CA, ACCA) • Holder of a degree in related field eg Accounting or Finance • Minimum 5 years’ working experience as a Finance Officer • Advanced knowledge of MS Excel and MS Word • Knowledge of QuickBooks will be an advantage • Good knowledge of the IFRS and Tax Management under Kenyan tax laws • Strong attention to detail • Good communicator and team worker with an ability to prioritise TERMS AND CONDITIONS Salary: Gross 0.6 annual salary KES 1,296,000 (FTE KES 2,160,000) Hours of Work: Part-time 0.6 (3 days, 22.5 hours a week on agreed days) Annual Leave: 23 Days plus 12 days national holidays (pro rata) Benefits: Contribution to Pension Fund, Accident / Medical Insurance Place of work: Hybrid (once office space in Nairobi has been secured)
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is expected of the staff to respond with a flexible approach when tasks arise that are not specifically covered in this job description. RW is planning to take on office premises in Nairobi (Westlands / Kilimani area). As a one-off task, you will be responsible for researching and proposing relevant office spaces. APPLYING FOR THE POST:
Please send your CV and a covering letter (1 to 2 pages only) to jobs@renewable-world.org.
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