Senior Procurement Specialist

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Senior Procurement Specialist

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Job title
Senior Procurement Specialist
The Government of Uganda (GoU)
  • Uganda
Sub-Saharan Africa
Type of job
temporary contract
60 months
Renewable Energy
Language of description
Job description
Objectives of the Assignment

The Senior Procurement Specialist will provide technical guidance and support in executing procurement activities under the EASP project in compliance with World Bank Procurement Regulations and Uganda PPDA Law and Regulations for the respective procurement of Goods, Works, Consulting Services and Non-Consulting Services. He/she will enhance capacity ofmUECCC staff and support procurement system development of the UECCC.

Scope of Services

The Senior Procurement Specialist will be dedicated to the implementation of the EASP project, and will have the following duties and responsibilities:

  • Provide procurement technical advice to the Project Manager and Program Managers at the PIU.
  • Participate in the preparation of project annual work plans
  • Prepare the project procurement plan and ensure timely approval and execution of the procurement processes in line with the procurement plan, procedures and policies
  • Verify that procurement requests are in accordance with the approved procurement plans
  • Plan and coordinate the periodic prequalification of suppliers and service providers and ensure timely submission of the suppliers’ list to the procurement committee for approval in line with applicable guidelines.
  • Work in liaison with the four Program Managers to align procurement needs with the EASP project strategies and agreements
  • Support in collaboration with other PIU members the preparation of bidding documents, request for proposals, consultant’s shortlists and other documents based on relevant procedures for the procurement of goods, works and on consultant services and for the selection of consulting services.
  • Manage the process of goods and services acquisition and disposal from tendering to negotiation and award of contract in line with the EASP project’s strategy
  • Research market trends and linkages amongst suppliers and advise the Project Manager, PIU accordingly on forecast prices
  • Work closely with other members of the PIU to prepare and process contracts consistent with the EASP project strategy and objectives
  • Identify and assess risks for the procurement section for incorporation in the EASP Risk Management Register, periodically monitor the risks and escalate issues arising
  • Monitor contract administration and vendor performance
  • Tracking the expiry dates of contracts as well as their advance payment and performance guarantees (if applicable) and ensuring that these are extended timely and at least one month before expiry.
  • Maintain updated procurement documents such as files / contracts / agreements.
  • Support internal and external audit exercises as required and take corrective action arising from issues relating to procurement
  • Facilitate the Post Procurement Reviews (PPR) exercise, and work with the UECCC Management to follow up implementation of PPR recommendations
  • Works closely with the Senior Finance Specialist to ensure invoices issued are reviewed and reconciled in a timely manner
  • Support the UECCC in tax planning and management within the procurement and supply chain processes
  • Report immediately any noted fraud and corruption or governance issues with procurement or other staff, bidders and consultants.
  • Carry out any other duties as assigned by the Project Manager, provided these duties contribute to achieving the development objectives of the EASP project Minimum Qualifications and Experience
  • Honours degree in procurement, business, science or related fields from a recognized university.
  • Master’s degree in procurement, accounting, finance, economics, business or related fields from a recognized university
  • Professional Qualification such as CIPS, CPSM, CSCP or equivalent
  • At least eight (8) years of experience in managing procurement and logistics in Public and private sectors with at least five (5) years direct experience working on projects funded by World Bank or other Multilateral Development Banks.
  • Working knowledge and proficiency in World Bank/ Multilateral Development Bank Procurement Regulations and Ugandan PPDA Law and Regulations
  • Broad knowledge and understanding of risks associated with suppliers, contractors and markets for goods and services
  • A high level of interpersonal and management skills and ability to work with teams in the organisation at all levels.
  • Must be self-driven with ability to work under pressure with minimal supervision and deliver amidst tight deadlines.
  • Proficiency in MS Office applications.
Application deadline

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