Mini Grid Licensing

How do we license it?

A guide to licensing a mini-grid energy service company in Kenya

Lessons learned from the application for a power generation and distribution permit for the Talek Power Solar Mini-Grid Project

July 2015

GIZ ProSolar - Promotion of Solar Hybrid Mini-Grids Project

Foreword

This guidebook has been compiled following the development of a pilot hybrid mini-grid project in Kenya. The project consists of a solar-hybrid generation plant of 50 kW, a low voltage (LV) power distribution network in Talek centre, Narok County and a prepaid metering system. While the project provides electricity to the surrounding community, it is also meant to act as a learning tool for all mini-grid stakeholders in Kenya, supporting the Government’s rural electrification efforts while helping to establish an effective solar hybrid mini-grid policy.
A private sector-driven approach was replicated through the creation of a Special Purpose Vehicle (SPV), the Talek Power Company, which is meant to be transferred to the Government of Kenya. The Talek Power Company had to go through all the steps of licensing as an energy service company.
This guidebook captures the lessons learnt from the Talek Power Company experience on the licensing process and acts as a tool to facilitate the licensing process for mini-grid project developers. Here you will find practical guidance on each of the steps of the licensing pathway.
In the annexes are sample documents utilised during the licensing process, provided for the purpose of illustration only. The use of these annexes and any adaptation must be done with the support of appropriate professionals.
The authors of this material do not bear any liability resulting from an improper use of the provided annexes.

Table of contents

1. Introduction 9
2. Licensing your mini-grid 11
   2.1 Licensing requirements 11
   2.2 How to fulfil the requirements 14
   2.3 Ten practical recommendations 16
   
3. The application and the follow-up 19
   
4. Additional requirements 20
   
5. Annexes 21
   Annex 1: Approvals and licences for solar PV projects 22
   Annex 2: Example of letter to the county government 26
   Annex 3: Example of press advertisement 27
   Annex 4: Example of supply contract 28
   Annex 5: Example of customer service charter 33
   Annex 6: Enquiry for supply of electricity 39
   Annex 7: Customer complaints handling procedure 41

Introduction

A mini-grid is an integrated system for local electricity generation, transmission and distribution that can operate in isolation from the national electricity distribution network. Mini-grids can supply concentrated settlements, including domestic, business and institutional customers, with power at grid quality level. They typically utilise renewable energy (solar, wind, biomass) plus battery, diesel or hybrid fuel sources to produce power. Mini-grids are characterised by small capacities (MW), local geographical coverage, and low or medium distribution voltages, usually 415V to 11 kV.
There are currently over 20 public mini-grids owned by the Ministry of Energy and Petroleum (MoEP) serving remote towns and their immediate environs across Kenya. These are diesel powered with a few having been hybridised, using either solar PV (photovoltaic) or wind. Implemented by the Rural Electrification Authority (REA), they are operated under contract by the Kenya Power and Lighting Company (KPLC).
Several private-sector-owned mini-grids of varying sizes and sophistication are also in operation. These are typically below 50 kW and largely operate under the regulatory and licensing radar.
The following licences and/or permits are required to install and operate a mini-grid.

During installation

• Solar installer licence (if solar technology is used)
• Importation licence or permit

During operation
• Power generation licence or permit
• Power distribution licence or permit
• Power supply licence or permit

It should be noted that an integrated mini-utility operator can apply simultaneously for generation, distribution and supply licences . Also, prior to any construction or installation activity, the operator or project developer must have environmental clearance in the form of an environmental and social impact assessment (ESIA) licence issued by the National Environmental Management Authority (NEMA).
If the operator is a company, proof of registration is the Company Registry Form 12 (CR12). The licensed applicant and facility operator must be registered and domiciled in Kenya.

References

The German Climate and Technology Initiative GIZ ProSolar – Promotion of Solar-Hybrid Mini-Grids in Kenya. How do we license it? Nairobi. July 2015