Mini-grid Policy Toolkit

Overview

Africa has progressed in building its energy infrastructure. However, according to the World Energy Outlook, 22 million people in Sub-Saharan Africa live without access to electricity. Extension of national grids is only viable to a certain extent considering geography and technology. Mini-grids, isolated networks, have become a viable alternative to advancing national grids – thanks to recent technological developments. Thus, mini-grids can contribute significantly to meeting the growing energy needs. Yet, only very few such mini grids have been deployed in Africa so far.
The EU Energy Initiative-Partnership Dialogue Facility (EUEI-PDF) together with the Alliance for Rural Electrification (ARE) and REN 21 published the Mini-grid Policy Toolkit ("Policy and Business Frameworks for Successful Mini-grid Roll-outs”) to provide guidance on how African policy-makers can develop a sustainable mini-grid policy. The goal of the Mini-grid Policy Toolkit is to foster electricity access as well as economic activity based on secure and ideally clean electricity over the long-term.

Problem

Energy is a vital component for production processes. customers of energy can be grouped into different categories:

• Agricultural Loads (e.g. irrigation pumps)
  
• Productive Loads (e.g. milling, rice de-husking, oil pressing, wood/metal workshops)
• Commercial Loads (e.g. shops, bars, ice-makers, battery charging and renting, lantern renting)
• Anchor loads (e.g. telecom towers, mines, greenhouses, hotels, loggias)
  

From an Energy/Agriculture Nexus perspective, it is particularly relevant to take a closer look at agricultural and productive loads. According to the FAO (), energy is used in agriculture for the production and scattering of fertilizers and pesticides, for the irrigation of crops, for the processing of food such as drying, packaging, storing, transporting and cooling and for the general running of agricultural machinery and appliances such as pumps, lights and fans. Agriculture is not only essential for the direct feeding and nutrition of the farmers and their surroundings: the agricultural sector often contributes significantly to a country`s GDP, particularly in developing countries.
The extension of national grids into remote areas can thus bring social and economic benefits connected with an increase of agricultural productivity. However, the connection of isolated regions to the main electricity grid is often costly and difficult. Off-grid solutions such as mini-grids proof to be a very useful way to provide those territories with energy, thereby increasing agricultural productivity, development and livign standards.

Mini-grids

One alternative is to construct mini-grids in areas outside the reach of central grids. EUEI-PDF defines a mini grid as "a power system where the produced electricity is fed intp a small distribution network that provides a number of end-users with electricity in their premises. Mini-grids are typically off-grid, less than 1 MW in capacity, and utilize diesel, renewable (+battery) or hybrid (combined) fuel sources to produce power."
These mini–grids generate electricity on a small scale, usually 10 KW to 10 MW. Another possibility is to build stand-alone systems operating with solar energy on small scale. These tools can be PicoPV Database or Solar Home Systems that usually operate with one or two solar panels feeding electric devices.
Mini-grid technologies have shown a sufficient track record. Operated with renewable energy technologies mini-grids can provide electricity at a lower cost than fossil fuel-based power generation in many cases. The International Energy Agency (IEA) anticipates that more than 50% of the rural population currently without energy access are best supplied with electricity via mini-grids. Important to the successful implementation of these mini-grids are the right policies.
Case studies of significant improvements in electric supply triggered by mini-grids are known from Kenya, Mali, Senegal and Tanzania.

Case Studies

• In Kenya, off-grid areas are traditionally supplied by mini-grids with energy. The National Rural Electrification Authority plans and develops mini-grid sites throughout the country. High costs for fossil fuels result in the increased use of so-called hybrid mini-grids, which generate energy out of fossil fuels as well as renewable energies. At the moment, there are 7 hybrid mini-grids and 12 hybrid mini-grids and 27 new PV and wind green mini-grids projected (IED, DFID, 2013).
  

• In Mali, mini-grids are widely spread, over 200 small scale grids running on fossil fuels can be found, 60 of those are privately run and many grids are to be modified to run both on fossil and renewable fuels. The Renewable Energy Agency of Mali AMADER supports the installing of new grids to a significant extent by giving initial capital cost subsidies of about 570 Euro per new connection to Mini-grid operators. Mini-grids can act as valuable pre-stage solutions until more extensive supply of power is installed: examples of seven mini-grid sites in Mali (which have been reached by the extended national grid) have shown that due to the high-tariffs in mini-grids, the roll-out of the national grid can sometimes be accelerated.. For mini-grid operators, who want to maintain the independence of their installations from national power sources, it is important to build their grids far enough from the main grid.
  

• In Tanzania, the Rural Energy Agency has founded the Tanzania Energy Development and Access Project (TEDAP), which acts as a financial intermediary and distributes funds of the World Bank to grid-tied and mini-grid projects. Such projects benefit from subsidies, preferential interest rates and technical assistance. TEDAP was set up to support projects in their first stages and does so by paying a fixed amount in form of a matching grant or payments of up to 80% of the transmission and distribution costs. In the year 2010, there were 17 MW of off-grid projects based on renewable energies installed, planned or were in process.
  A further example from Tansania is a project by Camco Advisory Services installing 50 agro-processing centers and village mini-grids capable of producing between 10 and 50kW of electricity for homes, social services, and businesses. It is anticipated that the VIP Plants will service more than 5,000 agrarian families. This clean energy solution will contribute agricultural development and low-carbon economic growth that improves food security, financial stability, environmental sustainability, and women’s empowerment through new entrepreneurship opportunities.
  

• In Senegal, electric power is provided by different providers. Responsible for large areas are companies shaped like utilities. They conduct electrification in a mixed-form of both grid extension and off-grid roll-out. In addition to these companies there are "Locally Initiated Rural Electrification" projects, operating stand-alone mini-grids for individual remote communities. In Senegal, there are many private operators active, with 30 systems in operation and several hundred mini-grid projects planned. Operators of mini-grids can apply for a so-called renewable contract which will permit them to sale electricity for the next 15 years and to distribute electricity for the next 25 years. The contracts are issued by the Senegalese Ministry of Energy and the Development of Renewable Energies. Individually determined tariffs allow comparatively high Internal Rates of Return of up to 12% of the private investment.
  

For more case studies please have a look at the website of the Mini-Grid Policy Toolkit. Also the World Bank has published several Mini-Grid Renewable Energy Systems Case Studies showcasing the best practices and lessons learned.

Mini Grid Operator Models

The correct policy for mini-grids depends upon the operation model of the mini-grid. There are mainly four different operator models, i.e. operation by:

• utilities
• private companies
• community-based organizations
• or a combination of these.

Choosing from these models depends again upon national, social and political circumstances and on the dimensions and structures of the mini–grids. As nowadays the public budgets are shrinking, governments try to establish private funding of mini–grid systems.

Barriers

Major barriers for the usage of mini-grid systems depend upon socio-economic, political and financial issues. Through designing suitable tariff structures as well as the right subsidy-systems, policy makers can support the successful covering of operation, management and maintenance costs. Furthermore, trough the promotion of a proper framework, politicians can help projects to find private investors who will give them the capital they need to start their business.

Mini-grid Policy Toolkit

The Mini-grid Policy Toolkit presents different electrification options for rural areas, the benefits of mini-grids, the four operator models for mini-grids, insights into the economics and financing aspects of mini-grids, as well as an overview of relevant stakeholders. The Toolkit offers a vertical analysis of all aspects required for a sound mini-grids policy and regulatory framework. It breaks down the framework to specific policy instruments such as energy and electricity policy, economic and fiscal policy, licenses and contract regulations, financial support schemes as well as technical assistance and splits them into “essential” and “supportive”.
The Toolkit also opens up the discussion of mini-grids deployment for rural electrification from a business point of view: it clearly links the different operator models and the respective financial issues and required policies and regulations. It thereby sheds light on the specific requirements for deploying the operator models, and provides hands-on guidance on how to meet them. Furthermore, it provides guidance for the process of designing and implementing mini-grid policy and the regulation framework, sources and links for further reading as well as case studies illustrating practical experiences.

Economic Aspects / Mini-grid Economics

The costs related with mini-grid revenues can be divided into investment costs, costs for operation, management and maintenance, - investment costs: i.e. purchasing the generation and distribution assets, as well as investment in project development project implementation and project financing (incl. interest). Methods of financing include electricity revenues, as well as subsidies (where necessary and appropriate). Revenues thus depend on: - electricity demand, - affordability of connections, - tariffs for households,businesses and public institutions. This makes is more challenging to collect sufficient revenue in rural areas than in urban areas (lower demand and lower ability to pay). Often, the margins of return of mini-grid systems are rather low. Therefore, it can be challenging to even cover the initial investment. These factors lead to the perception by private investors that mini-girds are high-risk and low-return investments. However, private capital is crucial against the background of limited public funds. Policy and regulation for Mini-grids To minimise the concomic risks of mini-girds policy makers can step in, by establishing a suitable policy and regulatory framework, including - appropriate tariff structures that reflect the mini-grid operators’ cost structure, - adequate financial support, - well-designed process for obtaining and holding permits, licences and concessions - well-designed subsidy schemes. In the short and medium run, mini-grid-systems cannot only be financed through private investors, but they need public subsidies as well. The quality of their design decides whether rural electrification projects will be successful or not. It is not an easy task to find the correct way of subsidizing mini-grids or to manage the public investment or to attract private co-financiers for long term and efficient operation of mini-grid-systems. The mini-grid policy toolkit advises public personnel and offers them information with which they can make good decisions.

Mini-grids and Agriculture

Mini-grids can represent a very effective alternative to fossil fuels when using energy for the production of edibles. Lacking access to energy services can slow down the adoption of modern production techniques which ends up in lagging food production and small economic growth. The tight linkage between fossil fuel and the production of food results in a linkage between the fuel price and the price of food. Therefore, the pricing of food becomes somewhat unpredictable. Camco Advisory Services in Cooperation with the Powering Agriculture Initative installed pilot mini-grid projects in some 50 communities in Benin Tanzania. These pilot projects, rolled out in the next 3 years, are based on biomass-exploitation and supply mutliple households with energy, independently from fossil fuels. In the short and medium run, mini-grid-systems cannot only be financed through private investors, but they need public subsidies as well. The quality of subsidy schemes decides whether rural electrification projects will be successful or not. It is not an easy task to find the correct way of subsidizing mini-grids, nor to manage the public investment or to attract private co-financiers for long term and efficient operation of mini-grid-systems. The mini-grid policy toolkit advises public personnel and offers them information with which they can make good decisions. To design mini-grid policies and regulations some major decisions have to be taken, e.g. - whether to include mini-grids in rural electrification at all, - which general approach to adopt (centralised vs. decentralised), - how to finance it up front (government vs. private), - how to set tariffs (cross-subsidised vs. cost-covering tariffs).

Mini Grids and Agriculture

Mini-grids can represent a very effective alternative to fossil fuels when using energy for the production of edibles. Lacking access to energy services can slow down the adoption of modern production techniques which ends up in lagging food production and small economic growth. The tight linkage between fossil fuel and the production of food results in a linkage between the fuel price and the price of food. Therefore, the pricing of food becomes somewhat unpredictable. Camco Advisory Services in Cooperation with the Powering Agriculture Initative installed pilot mini-grid projects in some 50 communities in Benin Tanzania. These pilot projects, rolled out in the next 3 years, are based on biomass-exploitation.

Further Information

• Download tools of the mini-grid support toolkit
  
• Energy Needs in Smallholder Agriculture
  
• Grid portal on energypedia
  
• Mini Grids
• Camco Advisory Services
• Winner Project from Camco Advisory Services on poweringag.org
  
• Basic Energy Services - Stand Alone/Off Grid Energy Systems
  

Reference

• Mini-grid Policy Toolkit