SPIS Toolbox - Contract Supplier
Introduction
The Toolbox on Solar Powered Irrigation Systems (SPIS) is designed to enable advisors, service providers and practitioners in the field of solar irrigation to provide broad hands-on guidance to end-users, policy-makers and financiers. Risks related to system efficiency, financial viability and the unsustainable use of water resources can thus be minimized. The Toolbox comprises informative modules supplemented with user-friendly software tools (calculations sheets, checklists, guidelines). read more
Modules and tools touch upon:
- assessing the water requirements,
- comparing the financial viability,
- determining farm profitability and payback of investment in SPIS,
- sustainably design and maintain a SPIS,
- highlight critical workmanship quality aspects,
- and many more.
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Contract Supplier
In a final step, the best system provider needs to be selected based on cost-quality considerations. In a meeting of the producer, the agricultural service provider and the shortlisted candidates, the following topics should be addressed:
- detailed presentation of offer and the SPIS experience by provider;
- explanation of design procedure and tools to be used (e.g. computer-based sizing);
- product quality and safety certificates;
- warranty, after-sale services and spare part supply (e.g. maintenance contracts);
- final negotiation on price, if required;
- implementation schedule;
- contract details and payment conditions.
The contract should only be concluded once all open questions have been clarified.
In the negotiations with the supplier it is important to:
- define your goals;
- identify negotiation areas;
- look for win-win situations;
- make realistic proposals;
- clear up misunderstandings;
- make a final summary.
Outcome/Product
- Ultimate quality provider with the best cost-quality ratio;
- Supply contract, including after- sale services.
Data Requirements
- Technical and financial quotations / offers;
- Shortlisted candidates;
- Structured comparison of qualified bids;
- Clarification of open questions during negotiation.
People/Stakeholders
- Producers;
- Agricultural service providers;
- Suppliers / system integrators.
Important Issues
- Quotations/offers often deviate from technical specifications;
- Significant differences exist between bidders in terms of services and warranty.
- Implementation scheduling needs to be firm and agreed upon.
- Negotiate with the supplier.
