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SPIS Toolbox - Contract Supplier
Introduction
Do want to know all about SPIS – Solar Powered Irrigation System : Please go to the newly launched standalone Solar Powered Irrigation Systems (SPIS) website (www.spis-toolbox.org) , featuring three SPIS toolbox:
- Toolbox for beginners,
- Toolbox for farmers (new SPIS Web based App – to calculate design of the pumps),
- the Toolbox for experts - the updated version - Version 6
and additional resources (Publication about SPIS).
The Toolbox on Solar Powered Irrigation Systems (SPIS) is designed to enable advisors, service providers and practitioners in the field of solar irrigation to provide broad hands-on guidance to end-users, policy-makers and financiers. Risks related to system efficiency, financial viability and the unsustainable use of water resources can thus be minimized. The Toolbox comprises informative modules supplemented with user-friendly software tools (calculations sheets, checklists, guidelines). read more
Modules and tools touch upon:
- assessing the water requirements,
- comparing the financial viability,
- determining farm profitability and payback of investment in SPIS,
- sustainably design and maintain a SPIS,
- highlight critical workmanship quality aspects,
- and many more.
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Contract Supplier
In a final step, the best system provider needs to be selected based on cost-quality considerations. In a meeting of the producer, the agricultural service provider and the shortlisted candidates, the following topics should be addressed:
- detailed presentation of offer and the SPIS experience by provider;
- explanation of design procedure and tools to be used (e.g. computer-based sizing);
- product quality and safety certificates;
- warranty, after-sale services and spare part supply (e.g. maintenance contracts);
- final negotiation on price, if required;
- implementation schedule;
- contract details and payment conditions.
The contract should only be concluded once all open questions have been clarified.
In the negotiations with the supplier it is important to:
- define your goals;
- identify negotiation areas;
- look for win-win situations;
- make realistic proposals;
- clear up misunderstandings;
- make a final summary.
Outcome/Product
- Ultimate quality provider with the best cost-quality ratio;
- Supply contract, including after- sale services.
Data Requirements
- Technical and financial quotations / offers;
- Shortlisted candidates;
- Structured comparison of qualified bids;
- Clarification of open questions during negotiation.
People/Stakeholders
- Producers;
- Agricultural service providers;
- Suppliers / system integrators.
Important Issues
- Quotations/offers often deviate from technical specifications;
- Significant differences exist between bidders in terms of services and warranty.
- Implementation scheduling needs to be firm and agreed upon.
- Negotiate with the supplier.
